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Transportation by @tomstools11

transcript-to-content

This skill transforms training and onboarding

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Transcript to Content

Transform raw meeting transcripts and training session recordings into structured learning materials, documentation, and actionable insights.

When to Use This Skill

Use this skill when:

  • User provides meeting transcripts, training session recordings, or onboarding notes
  • User requests structured learning materials from verbal/conversational data
  • User asks to extract key information, procedures, or action items from meetings
  • User needs to create training documentation, SOPs, or reference materials from transcripts
  • User wants to generate study guides, checklists, or FAQ documents from training sessions

Core Workflow

Step 1: Understand the Request

Identify what type of content the user needs:

Output Type When to Use
Master Knowledge Source Comprehensive structured learning module with metadata, terminology, SOPs, nuances, and assessments
Presentation/Slide Deck Visual training presentation for delivery or reference
SOP Document Step-by-step procedural documentation
Quick Reference Sheet Concise one-page summary of key points and procedures
Study Guide Organized review material for learners
Checklist Actionable task list extracted from procedures
FAQ Document Common questions and answers from training content
Action Items List Tasks, owners, and deadlines from meeting discussions

Step 2: Locate and Analyze Source Material

If transcripts are in project directory:

ls -lah /home/ubuntu/projects/[project-name]/

Search for relevant content by keyword:

grep -ri "keyword" /home/ubuntu/projects/[project-name]/*.md

Read and identify:

  • Main topics and concepts
  • Step-by-step procedures
  • Critical warnings or nuances
  • Terminology and definitions
  • Real examples or scenarios
  • Action items and decisions
  • Questions and answers

Step 3: Extract Structured Content

Apply Chain of Thought processing:

  1. Read entire transcript(s) for macro-context and overall themes
  2. Isolate distinct topics and group related information
  3. Extract facts, steps, and definitions with precision
  4. Remove conversational filler ("um," "uh," "I think," "maybe," "let's try")
  5. Convert to imperative, authoritative language (use action verbs)
  6. Flag unknowns with [MISSING INFO] rather than fabricating

For Master Knowledge Source format:

Read /home/ubuntu/skills/transcript-to-content/references/master-knowledge-source-format.md for complete schema and examples.

Extract these sections:

  • Module Metadata: Topic and learning objective (1 sentence)
  • Key Terminology: Definitions of jargon, acronyms, tools
  • Standard Operating Procedures: Numbered steps in "Action > Result" format
  • Critical Nuances: Warnings, consequences, best practices, context
  • Assessment Data: 3-5 multiple-choice questions based strictly on content

For other document types:

  • Checklists: Extract sequential action items with checkboxes
  • FAQs: Identify questions asked and answers provided
  • Study Guides: Organize by topic with key concepts and examples
  • Action Items: Extract tasks with owners and deadlines

Step 4: Apply Branding (if applicable)

If user provides brand assets:

  • Ask for logo file, brand colors, and font preferences
  • Store logo in working directory
  • Apply brand colors consistently (primary color for accents, highlights, charts)
  • Use specified fonts or professional web fonts (Inter, Roboto, Open Sans)

If no branding provided:

  • Use clean, professional neutral palette
  • Focus on clarity and readability
  • Apply consistent styling throughout

Step 5: Create Deliverables

For Presentations

Read /home/ubuntu/skills/transcript-to-content/references/presentation-guidelines.md for detailed guidelines.

Workflow:

  1. Initialize presentation using slide_initialize tool
  2. Create outline (max 12 slides by default unless user specifies)
  3. Copy logo to project directory if provided:
    cp [logo-path] [project-dir]/logo.png
  4. Edit slides one by one using slide_edit tool
  5. Present using slide_present tool
  6. Export to PDF if requested:
    manus-export-slides manus-slides://[version-id] pdf

Standard presentation structure:

  1. Title slide
  2. Definition/overview
  3. Step-by-step content (4-6 steps)
  4. Critical success factors
  5. Common pitfalls
  6. Key takeaways
  7. Closing slide

Design requirements:

  • Use brand color (if provided) or professional neutral palette
  • Include logo on every slide (if provided)
  • Maintain 720px height limit
  • Use clean, grid-based layouts
  • No excessive shadows, rounded corners, or animations

For SOP Documents

Create Markdown documents with:

  • Clear hierarchical structure (H1, H2, H3)
  • Numbered procedures with imperative language
  • Warning/caution callouts in blockquotes
  • Tables for reference data
  • Inline citations where applicable

Example structure:

# [Procedure Name]

## Overview
[Brief description]

## Prerequisites
- [Required items or conditions]

## Procedure
1. [Action step]
2. [Action step]
3. **CRITICAL:** [Important step with warning]

## Troubleshooting
- **Issue:** [Problem]
  **Solution:** [Resolution]

For Quick Reference Sheets

Create concise one-page documents with:

  • Key terminology in definition list format
  • Essential steps in numbered lists
  • Critical warnings in highlighted boxes
  • Common scenarios with solutions

For Study Guides

Organize by topic with:

  • Learning objectives
  • Key concepts with explanations
  • Examples and scenarios
  • Practice questions
  • Additional resources

For Checklists

Extract action items with:

  • Checkbox format (- [ ])
  • Clear, actionable language
  • Logical sequence
  • Optional: Priority indicators or time estimates

For FAQ Documents

Structure as:

  • Question in bold
  • Answer in clear, concise language
  • Optional: Related questions or resources

For Master Knowledge Source

Follow the schema in references/master-knowledge-source-format.md exactly:

  • Output ONLY the structured content (no preamble or postscript)
  • Use strict Markdown formatting
  • Convert all conversational language to authoritative instructions
  • Flag unknowns with [MISSING INFO]

Quality Standards

Content Accuracy:

  • Base all content strictly on source material
  • Never fabricate steps, data, or information
  • Flag incomplete procedures clearly with [MISSING INFO]
  • Verify terminology definitions against source

Clarity and Readability:

  • Use imperative voice for instructions ("Click", "Navigate", "Set")
  • Maintain clear visual hierarchy
  • Ensure scannability with headings and lists
  • Remove all conversational filler

Consistency:

  • Apply formatting standards throughout
  • Use consistent terminology
  • Maintain uniform structure across similar sections

Branding (if applicable):

  • Use brand colors consistently
  • Include logo on all branded materials
  • Apply specified fonts
  • Follow brand style guidelines

Common Patterns

Pattern 1: Single Topic Training Presentation

User provides transcript(s) on one topic → Extract key content → Create 8-12 slide presentation

Pattern 2: Multiple Topics to Learning Modules

User provides multiple transcripts → Extract each as separate module → Deliver as structured documents

Pattern 3: Quick Reference SOP

User needs specific procedure → Extract relevant steps → Create concise SOP document

Pattern 4: Training Overview Summary

User requests summary of topic → Search transcripts → Extract and synthesize key points → Deliver as Markdown

Pattern 5: Onboarding Checklist

User provides onboarding transcript → Extract sequential tasks → Create checklist with checkboxes

Pattern 6: Meeting Action Items

User provides meeting notes → Extract decisions and tasks → Create action items list with owners

Troubleshooting

Issue: Slide appears empty in PDF Solution: Check padding values. Reduce padding, adjust spacing, ensure content fits within 720px height.

Issue: Logo not displaying Solution: Verify logo was copied to project directory. Use absolute path in HTML.

Issue: Content seems incomplete Solution: Flag with [MISSING INFO] rather than guessing. Ask user for clarification if critical.

Issue: Presentation exceeds height limit Solution: Reduce font sizes, decrease spacing, condense content, or split into additional slides.

Issue: Too much conversational filler in output Solution: Apply stricter filtering. Remove phrases like "I think," "maybe," "um," "uh," "let's try."

Issue: Procedures lack clarity Solution: Convert to imperative voice. Use action verbs. Add "CRITICAL" prefix to important steps.

Resources

  • Master Knowledge Source Format: references/master-knowledge-source-format.md - Complete schema for structured learning modules
  • Presentation Guidelines: references/presentation-guidelines.md - Detailed presentation design and creation guidelines